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Mastering Excel In One Minute: How to Use ChatGPT Generate Excel Fomulas

In today's fast-paced business environment, efficiency and accuracy are crucial. Microsoft Excel is a powerful tool that helps professionals analyze, interpret, and present data with precision. One of the most important aspects of Excel is its formulas, which enable users to perform complex calculations and data manipulation. In this article, we will explore how to use ChatGPT to write Excel formulas, optimize your workflow, and enhance your spreadsheet skills.


1. Why ChatGPT is a Game-Changer for Excel Users

ChatGPT has transformed the way we approach Excel formulas. This AI-powered assistant allows users to:

  • Save time by generating accurate formulas quickly
  • Reduce errors through precise suggestions
  • Enhance productivity by streamlining complex tasks
  • Improve learning by offering step-by-step guidance

By integrating ChatGPT into your Excel workflow, you can unlock new levels of efficiency and expertise.

2. Getting Started

Before using ChatGPT to generate formulas, ensure you have a clear understanding of the data and the desired outcomes. Prepare your spreadsheet by organizing the data in a logical and consistent manner, labeling columns and rows appropriately.

To get the most accurate and useful formulas from ChatGPT, it's crucial to provide clear, concise, and specific prompts. Include relevant details like cell references, data ranges, and desired calculations. Here's an example of a well-crafted prompt:

Please provide an Excel formula to calculate the sum of cells A1 to A10 and divide the result by the value in cell B1.

Once ChatGPT provides you with a formula, carefully review it for accuracy before copying it to your spreadsheet. Paste the formula into the appropriate cell in Excel or Google Sheets and verify the results.

3. Use ChatGPT for Advanced Excel Formulas

ChatGPT simplifies the process of creating advanced Excel formulas, including:

  • VLOOKUP: Searches for specific data within a table or range
  • INDEX/MATCH: Retrieves data from a table based on row and column values
  • SUMIFS: Calculates the sum of cells that meet multiple criteria
  • IF, AND, OR: Combines logical functions for advanced conditional statements

By translating natural language queries into Excel formulas, ChatGPT empowers users to tackle sophisticated spreadsheet tasks with ease.


VLOOKUP is a powerful function that searches for a specific value within a table or range and returns data from a corresponding column. To use ChatGPT for generating a VLOOKUP formula, provide a clear prompt with all necessary details:


Please provide an Excel formula using VLOOKUP to find the price of a product in column B of the table A1:C10, where the product name in column A matches the value in cell F1.

Response: =VLOOKUP(F1, A1:C10, 2, FALSE)


The INDEX/MATCH combination allows you to retrieve data from a table based on row and column values. To request an INDEX/MATCH formula from ChatGPT, craft a prompt with the required information:


Please provide an Excel formula using INDEX and MATCH functions to return the price of a product from column B in the range A1:C10, where the product name in column A matches the value in cell F1.

Response: =INDEX(A1:C10, MATCH(F1, A1:A10, 0), 2)


SUMIFS calculates the sum of cells that meet multiple criteria. To generate a SUMIFS formula using ChatGPT, provide a detailed prompt:


Please provide an Excel formula using SUMIFS to calculate the total sales in column C (C1:C10) for products in column A (A1:A10) that match the category in cell F1 and have a price in column B (B1:B10) greater than the value in cell F2.

Response: =SUMIFS(C1:C10, A1:A10, F1, B1:B10, ">"&F2)

IF, AND, OR: Combined Logical Functions

IF, AND, and OR functions can be combined for advanced conditional statements. To obtain a formula with these logical functions, provide a clear and specific prompt:


Please provide an Excel formula that uses IF, AND, and OR functions to check if the value in cell A1 is greater than 10 and the value in cell B1 is less than 20 or if the value in cell C1 is equal to 30. If the condition is true, return "Yes", otherwise return "No".

Response: =IF(AND(A1>10, B1<20) OR C1=30, "Yes", "No")

By using clear and detailed prompts, ChatGPT can generate advanced Excel formulas to simplify complex spreadsheet tasks and enhance productivity.

4. Tips for Maximizing ChatGPT's Potential in Excel

To get the most out of ChatGPT's Excel formula assistance, keep the following tips in mind:

  • Be clear and specific when describing your desired formula to ensure accurate suggestions

  • Use precise terminology and include relevant cell references or data ranges in your queries

  • Experiment with different ways of phrasing your request to improve the quality of ChatGPT's suggestions

  • Review and understand the generated formula before implementing it in your workbook to minimize errors

  • Consult ChatGPT for additional guidance on formula usage, syntax, or optimization, as it can also provide valuable insights and explanations

Better Option: Use RATH

A much easier option is using RATH to process your excel data.

In the latest update, you can use RATH with a ChatGPT-like user interface, to get insights from your data within seconds, with auto-generated visualizations. All you need to do is upload your Excel file, and ask a simple question to RATH:

RATH supports a wide range of data sources that does not disturb your existing workflow. Here are some of the major database solutions that you can connect to RATH:

Supported Database by RATH

With the AirTable Integration. You can easily visualize your AirTable data with Natural Languages! Simply connect RATH to your AirTable data, and watch the magic happen:

Interested? Inspired? Unlock the insights of your data with one prompt: ChatGPT-powered RATH is Open for Beta Stage now! Get onboard and check it out!

ChatGPT + RATH, Get Data Insights with One Prompt (opens in a new tab)


ChatGPT has the potential to change the way you approach Excel formulas. By offering accurate, efficient, and easy-to-understand assistance, this AI-powered tool can help you unlock new levels of productivity and expertise in your spreadsheet work. By following the steps and tips outlined in this guide, you can leverage ChatGPT's capabilities to master Excel formulas and elevate your data analysis skills.

Experience ChatGPT for Data Analysis with Kanaries RATH (opens in a new tab)